Home > How to Manage Cnfans Coupons' Expiration Dates and Usage Rules Using Cnfans Spreadsheet

How to Manage Cnfans Coupons' Expiration Dates and Usage Rules Using Cnfans Spreadsheet

2025-05-04
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Effectively managing coupon expiration dates and usage rules is crucial for any e-commerce business. This guide will show you how to leverage Cnfans Spreadsheets to streamline your coupon management process.

Setting Up Your Spreadsheet

Create a new spreadsheet with these columns:

  • Coupon Code: The unique coupon identifier
  • Discount Value: Percentage or fixed amount
  • Expiration Date: Format as YYYY-MM-DD
  • Minimum Purchase: Minimum order value requirement
  • Applicable Products: List of eligible products
  • Usage Limit: Max number of redemptions
  • Status: Active/Expired/Used
=CONCATENATE("After ", TEXT(A2,"mm/dd/yyyy"), ", this coupon expires")

Tracking Expiration Dates

Use the following formulas to monitor expiration:

Purpose Formula
Highlight expiring soon =AND((B2-TODAY())<=7, (B2-TODAY())>0)
Show days remaining =IF(ISBLANK(B2),"",IF(B2>=TODAY(),B2-TODAY(),"Expired"))

Apply conditional formatting to draw attention to coupons expiring within 7 days (yellow highlight) and expired coupons (red highlight).

Managing Usage Rules

Create helper columns for rule validation:

  • Valid for Cart?: =IF([Order Total]>= [Minimum Purchase],"Valid","Minimum not met")
  • Product Eligibility: =IF(ISNUMBER(SEARCH([Product ID],[Applicable Products])),"Eligible","Not eligible")
  • Usage Count Check: =IF([Times Used]<[Usage Limit],"Available","Fully redeemed")

Automation Tips

  1. Scheduled reminders for expiring coupons
  2. Auto-archive expired coupons with Apps Script
  3. Create data validation dropdowns for coupon types
  4. Set up weekly summary reports of coupon performance

Best Practices

  • Regularly audit coupon usage versus budget
  • Segment coupons by campaign or season
  • Maintain archive of expired coupons for reference
  • Integrate with your CRM for customer-specific coupons

With this system, you'll gain complete visibility into your coupon program, reduce revenue loss from improper redemptions, and improve your promotion planning.

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